Privacy notice

Privacy notice

  1. This privacy notice explains how the Estonian Academy of Sciences (hereinafter “Academy”) collects and processes the personal data of the individuals (hereinafter “data subject(s)”) who visit Estonia within the framework of cooperation between the Academy and its partner organization.
  2. Data controller: the Estonian Academy of Sciences, registry code 74000168, address Kohtu 6/1, 10130 Tallinn, Estonia, e-mail akadeemia@akadeemia.ee.
  3. The personal data Academy processes include, but are not limited to the following: name, e-mail address, phone number, duration of the visit, bank details, information about the daily allowance and accommodation booked by the Academy.
  4. The purpose of processing the personal data is to enable, upon data subject´s request and following what is agreed upon between the Academy and its partner organization, the Academy to organize the data subject´s visit to Estonia, including book accommodation, and to pay the daily allowance. In addition to the above, the personal data will be processed for bookkeeping purposes in accordance with the requirements laid down in the law.
  5. In some cases, the Academy transfers the personal data to third persons. Such third persons include service providers, like accommodation service providers, ICT service providers, providers of accounting services and auditors. All the abovementioned persons process the personal data as the Academy´s processors and can use such data only to provide services. If provided by law, the Academy is required to transfer the personal data to the public authorities.
  6. The Academy keeps the personal data for the period necessary to achieve the purpose described in this privacy notice or until data retention is required by law.
  7. The data subject has the right to request from the Academy access to, rectification or erasure of personal data, restriction of processing concerning the data subject as well as the right to data portability. If the data subject wishes to exercise its abovementioned rights, e-mail can be sent at akadeemia@akadeemia.ee.
  8. If the data subject finds that his or her rights have been breached, the data subject has the right to turn to the Data Protection Inspectorate (Andmekaitse Inspektsioon) and/or court. The contact details of the Data Protection Inspectorate are available at www.aki.ee.
  9. The Academy reserves the right to amend this privacy notice unilaterally. The Academy will notify of the amendment on its website